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Executive AssistantSan Francisco, California, United States

Executive Assistant

San Francisco | California | United States

About Zipongo

Zipongo is a digital nutrition platform that takes the guesswork out of healthy eating with personalized meal recommendations based on biometrics and food preferences. We work with employers, health plans and wellness companies to reduce chronic disease and improve the health of their employees and members. Our solution delivers real-time support for all the places a person makes food decisions - at home, at work, at the grocery story, and at restaurants. Pointing users to the healthiest recipe and menu choices reduces the likelihood of making poor food choices based on convenience, cost and other factors.

We're on a mission to reduce chronic disease by making it easy to eat well. Are you ready to join our team and make a difference?

Zipongo is looking for an Executive Assistant to support our Founder & CEO, VP of Marketing & Solutions, and VP of Sales. As an Executive Assistant at Zipongo, you will play an essential role in keeping the team organized and operating effectively. You possess integrity, organizational skills, and a mastery of creating order in a chaotic world. You have the ability to execute effectively at a high level while maintaining your composure and having a friendly demeanor. You will develop the ability to anticipate needs and become a force multiplier for our Executives.

Handle calendar including adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place
Coordinate heavy travel arrangements and last minute flight/hotel accommodations
Calendar gatekeeping, prioritizing and providing recommendations
Plan and coordinate external facing meetings, which may include cross functional teams and outside clients
Ensure the Executive team is prepared for all meetings
Help with office management
Own client and press inquiries
Develop and assist with both internal and external preparation of presentations
Prep meeting materials, agendas take meeting notes, and follow-up on outstanding agenda items
Partner with teams to coordinate all hands team meetings, strategy offsite meetings, team building and culture events
Compile receipts to file expense reports and track reimbursement
Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as well as consistency
Ability to be flexible after standard business hours and weekends
What we're looking for

Self-starter: can take even the smallest project and run with it to the successful completion
Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
Start-up background or experience working in a hyper-growth environment
Adept at communicating professionally and with high level of discretion and confidentiality
B2B2C experience working with internal and external clients
Excellent communication and collaboration skills
Adaptable and resourceful in a startup environment
Proficient multitasker: able to manage multiple tasks/projects
Detail oriented with strong problem solving skills
You have a minimum 5 years of demonstrated experience in an executive assistant function supporting a C-level executive
Experience with managing email on behalf of the CEO
Bonus points for

Familiarity with Slack or Asana
Experience with Salesforce is a plus

I'm interested

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